Santa Rosa County Creek Indian Tribe, Inc

Our By Laws

CONSTITUTION AND BY LAWS

Of The Santa Rosa County Creek Indian Tribe, Inc.

 

ARTICLE I. NAME

The name of the Corporation shall be “The Santa Rosa County Creek Indian Tribe, Inc.” herein
after referred to as Tribe.
A. The address of the Tribe is as follows

The Santa Rosa County Creek Indian Tribe, Inc.
4750 Willard Norris Rd
Milton, FL 32570

ARTICLE II. PURPOSE

The purpose of this Tribe, its Officers, Directors and Members, is to promote the health,
welfare, education, language, heritage and culture of the Creek Indian People of Florida.

ARTICLE III. MISSION

To establish community awareness of the Tribe through education, outreach programs, and
traditional events to promote the growth, support, and well being of the Native American Indian
culture.

ARTICLE IV. VISION

Preserve, enhance, and nurture the language, heritage, culture, and natural resources of the
Tribe, Inc. for future generations.

ARTICLE V. SEAL

The Corporate seal shall be circular in form and shall be inscribed thereon the words “The Santa
Rosa County Creek Indian Tribe, Inc.”, and the word “Seal”.

ARTICLE VI. OFFICERS

The Santa Rosa County Creek Indian Tribe, Inc., shall have the following officers; President
(Chief), Vice President (Vice Chief), Secretary and Treasurer. These officers shall perform the
duties of their positions as listed below:
A. The Powers of the President (Chief).
The President (Chief) shall be a Creek Indian or a descendant of a Creek Indian, and a Member
in good standing of the Tribe. He/She shall be the Executive Director of the Tribe and shall see
that all orders and resolutions of the Board of Directors, herein after referred to as Council, are
effective. He/She may execute bonds, mortgages and other contracts requiring a seal but, all
such contracts must be attested by the Secretary.
B. The Powers of the Vice President (Vice Chief).
In the absence of the President (Chief) or in case of his failure to act, within a reasonable time,
the Vice President (Vice Chief) shall have the powers of the President (Chief) and shall perform
such duties as shall from time to time be imposed upon him or them by the Council.
C. The Powers of the Secretary
The Secretary shall attend and keep minutes of all meetings of the Council and Members.
He/She shall have charge of the records and seal of the Tribe and shall in general perform all
duties incident to the office of the Secretary of the Tribe, subject at all times to the direction and
control of the Council.
D. The Powers of the Treasurer.
The Treasurer shall keep full and accurate account of receipts and disbursements of assets
belonging to the Tribe and shall deposit all monies and other valuable property and effects in
the name of the Tribe in such depository or depositories as may be ordered by the Council
taking proper vouchers for such disbursements, and shall render to the Council whatever they
may require in accounting of all transactions as Treasurer and the financial condition of the
Tribe. At the annual meeting of the Council, he/she shall render a full report of the Treasurer
for the current year. He/She may be required by the Tribe to give the Council a bond in such
sum and with such surety of sureties as the Council may require for the faithful performance of
duties of the office and the restoration of the Tribe. In the case of his/her death, resignation or
removal from office, all books, papers, money and other property of whatsoever kind in his/her
possession and contract, belonging to the Tribe, shall be given to the Chief or Vice Chief.

The election of these officers shall be according to the guidelines in ARTICLE IX.
EXECUTIVE BOARD.

ARTICLE VII. MEMBERS

A. Membership Eligibility Criteria
To be eligible to become a member of The Santa Rosa County Creek Indian Tribe, Inc. each
generation must be documented from one generation to the next back to a proven Native
American Ancestor. Acceptable documentation includes, but is not limited to, birth
certificates, death Certificates, headstones, census records, marriage licenses (or marriage
index), obituaries, social security application information, military records, deeds and wills.
B. Full Members:
To become a Full Member of the Tribe, the person must be a Creek Indian or a descendant of a
Creek Indian. This descendantcy must be documented and proven to the satisfaction of the
Council. Approval of the Council is required to become a Full Member of the Tribe. This tribe
can declare full membership to Native American Indians who can satisfactorily document
Native American descendants of their personal heritage.
C. Associate Members.
Associate Members shall be the spouse or adopted children of fully documented Native
American Indians or their descendants. In the case of divorce or death of the Full Member, the
Associate Member may be designated as an Honorary Member by the Council. Associate
Members must be approved and accepted by the Council.
D. Honorary Members.
Honorary Membership may be bestowed upon certain persons from time to time, upon approval
of the Council.
E. Voting Members.
Full Members and Associate Members, who are in good standing in the Tribe and have attended
at least one Tribal meeting in the 11 months immediately preceding meeting the vote is being
cast, may cast votes in the election of the Council Members and certain other Tribal actions
which may involve a vote by the Membership. All votes must be cast in person by the Member

in good standing. Proxies are not valid and will not be accepted in place of an in person vote
being cast. Full and Associate Members must be 18 years of age to cast votes. Honorary
Members shall not have the right to vote nor serve as a Council Member. Associate Members
may not serve as a Council Member.
The term “good standing” shall be defined as the Member having a Membership Card effective
for the current year. The burden of proof shall be on the Member to prove “good standing”.
No Full Member shall be a member of any other Tribe, simultaneously, regardless of the
circumstances. Associate and Honorary Members are permitted to have dual Memberships.
All Members (Full, Associate and Honorary), by accepting Membership shall constitute
acknowledgement of the following Membership Oath:
“Here today, in the sight of God and witnesses of the Creek Indian People, I,
Do solemnly swear to uphold the Constitution of The Santa Rosa County Creek Indian Tribe,
Inc., as an active Member and Representative of the Tribe. I vow to work for the unity and
welfare at all times, maintaining harmony and respect for the leaders and Members of this
Tribe. I personally vow to serve and promote the Tribe in every capacity within my personal
power. I willingly accept these obligations as part of my Membership of The Santa Rosa
County Creek Indian Tribe, Inc. If I find that I can no longer fulfill these obligations, I will
remove myself from the Membership. This I swear to my Creek Family.”
Any Member who is deemed to have violated this Membership Oath may be removed by an
affirmative vote of two-thirds majority of a Council quorum. There will be no appeals to such
actions.
Active Full Members, Active Associate Members and Active Honorary Members, in good
standing, may participate in any and all activities of the Tribe. Some examples are Dance
Team, Drum Team, Princess and Warrior Competition. Any activity that might create a
question as to participation shall be presented to the Council. Their majority decision shall be
final.

ARTICLE VIII. MEETINGS

Meetings of the Tribe shall be held in accordance to the following guidelines:
A. Council meetings shall be held in the office of the Tribe, 4750 Willard Norris Rd, Milton,
FL in Santa Rosa County, Florida, or at such other place as shall be specified by a waiver

thereof in the notice of a pending Council meeting. Regular meetings shall be held as set
by the Council. These meetings may be rescheduled in the event of emergency or
conflict. Meetings can also be cancelled with majority vote of the Council. Any
Member, in good standing with the Tribe, shall have the privilege of attending Council
meetings.
B. Annual Pow Wow and Council meetings shall be held at the office of the Tribe or at such
other place(s) as shall be specified, on a specified day(s) of each year, as set by the
Council. In the event such annual meeting is omitted by oversight, the Council shall
cause a special meeting, in lieu thereof, to be held as soon thereafter as convenient. Any
business shall be transacted as if held at the annual meeting date originally scheduled.
Said subsequent meeting shall be called in the same manner as provided for special
Council meetings.

C. Special Meetings of the voting Membership may be called by the Council by giving each
voting member, or their representative(s), either personally, by U. S. Mail at last known
address, electronic mail at last known address, or telephone at least fifteen (15) days’
notice of the time, place and purpose of the meeting.
D. Executive Committee Meetings may be called by the Council at any time deemed
necessary and separate from the regular monthly meetings. Anyone currently sitting on
the Council is a Member of the Executive Committee. Membership notification of an
Executive Committee Meeting is at the discretion of a majority of the Council.

E. Quorum: A quorum shall be no less than five (5) Council Members, two (2) of whom
must be Corporate Officers. A quorum at any meeting shall be no less than stated above,
and all other voting meetings, provided such meeting has been announced as prescribed
here, for the transaction of business. In the case of a quorum is not present, the meeting
shall be adjourned without notice other than announcement at that time, and the meeting
rescheduled for a time when a quorum is present. At any such time, any business may be
transacted as the meeting originally called.
F. Absences: If any Council Member has two (2) consecutive unexcused absences, a vote
will be taken to determine if the Council Member will be retained or dismissed. It is the
responsibility of each Council Member to attend and take part in all activities and
meetings and to notify another Council Member if an absence is coming (with reason). If
no notice is given at roll call, the absence will be considered unexcused. Examples of

some excused absences are work, sickness, family death, family medical emergencies, or
out of town. Final decision of excused and unexcused will be decided by the other
Members of the Council. Should any type action be taken, a certified letter will be sent
to the last known address on file to notify the person involved of the decision and
conditions or actions being required by the Council. Proper mailing of such a certified
letter shall be considered as completed notification to that person.
G. Order of Business: Various meetings shall be held by the proper party. Examples:
Regular meetings shall be held by the Chairman or next ranking officer. Executive
Committee meetings shall be held by the Chairman or next ranking officer. Special
meetings (such as Pow Wow or special program meetings) will be held by the Member
calling the meeting.
Regular Council Meetings Order of Business:
a. Call to Order
b. Invocation
c. Proof of notice of meeting and verification of quorum by roll call.
d. Reading of Minutes of last, previous meeting.
e. Reports of Officers
f. Reports of Committees.
g. (If Annual Meeting) Election of Council and Officers.
h. Old, New and Miscellaneous business.

ARTICLE IX. EXECUTIVE BOARD

Election of Executive Board, herein after referred to as Council Members, shall be done at the
designated Annual Meeting by a majority vote of qualified Tribe Members in good standing. A
Nomination Committee shall notify Membership by Tribal website
posting,www.SantaRosaCreekTribe.org, and/or by Electronic Mail of any position that will be
up for vote, at least fifteen (15) days’ prior to the election. This notice must contain the
positions involved and instruction as to nomination and election procedure. Nominations must
be in writing and legible, plainly dated, list the name and position of the person nominated and
all nomination letters must be signed (with printed name below) and must display Nominating
Party’s Membership number. The Nominating Committee must include in its notice the
deadline for nominations and the location where nominations must be received. The
nomination notice must also inform Membership of the date, time and location of the Annual
Meeting at which the election will occur. After the Nominating Committee meeting, all
nominated parties shall be posted on Tribal website, www.SantaRosaCreekTribe.org, so that

Membership can inquire and choose the nominee of their choice. The President (Chief) and
Vice President (Vice Chief) shall be elected for a period of four (4) years. The Secretary and
Treasurer shall be elected for a period of two (2) years. The Chairman shall be elected by the
Council at the beginning of each year for a period of one (1) year. The election of President
(Chief), Vice President (Vice Chief), Secretary and Treasurer is achieved by a majority vote of
the Council. To be official, a minimum of seventy-five (75%) percent of the Council must be
present. The Council may elect such other officers as it may deem proper from time to time.
Any officer may be removed by an affirmative vote of two-thirds majority of a Board of
Directors (Council) quorum. Any officer having been removed by a two-thirds majority vote
of a Board of Directors (Council) quorum shall forever be prohibited from being seated on the
Board of Directors (Council) again. Any election held in noncompliance with the above is null
and void.
A. The Members of the Council may be elected, shall serve, unless removed, and perform
as herein set forth, until their successor is elected by the same proper methods by the
voting Membership. All Corporate Officers must be Members of the Council.
B. Members of the Council shall consist of not more than ten (10) Members, four (4) of
which must be Corporate Officers. All Council Members shall meet the following
criteria:
C. Qualifications of the Council
1. Must be a Creek Indian or descendant of a Creek Indian. Must be registered on the
rolls of The Santa Rosa County Creek Indian Tribe, Inc., must be eighteen (18) years
of age or older (voting Member of the Tribe) and be qualified and in good standing
with the conditions of Membership of the Tribe.
2. Accepting a seat on the Council shall constitute a pledge of active contribution and
dedication to the welfare and harmony necessary to promote the advancement of the
Tribe. Anyone who is deemed to do otherwise may be removed by an affirmative
vote of two-thirds majority of a Council quorum. There will be no appeals to such
actions.
3. All persons nominated and elected to the Council must for the previous year have
been a Full and current member in good standing for a minimum of one year and must
have actively participated in at least 60% of tribal activities during that time. Any and
all qualifications must be verified, accepted and approved by unanimous vote of the
Nominating Committee.
4. All persons nominated and elected to the Council must be a Full and current member
in good standing. Additionally, he or she may serve a minimum of two years

apprenticeship as a Tribal Council Assistant as a way to become qualified for a Tribal
Council nomination.
a. The Tribal Council Assistant candidate may petition the Nominating Committee
to become a Tribal Assistant.
b. The Tribal Assistant candidate shall submit in writing a formal request to the
Nominating Committee and submit to an oral interview by the Committee. The
written request should outline the Candidate’s motivation and list all talents,
skills and abilities that would be beneficial to the Tribe.
c. The Tribal Assistant candidate’s performance during the apprenticeship period
will serve to demonstrate their worthiness to become a Tribal Council Member
by regularly attending meetings, participating in events, and assisting Council
Members in the tasks necessary to the business of Tribe.
d. Upon a unanimous approval by the Nominating Committee, the candidate will
be appointed as a Tribal Assistant.

D. Powers of the Council
1. All checks and drafts shall be signed by a Corporate Officer or Signor designated
by the Council.
2. All deeds and mortgages made by the Tribe, and all contracts and agreements to
which the Tribe shall be a party, shall be executed by the President (Chief), Vice
President (Vice Chief) and the Secretary of the Tribe, unless the Council, by
resolution in writing or of records, otherwise directs or determines. The
Corporation and the Tribe shall be held blameless and harmless and not
responsible for any verbal contract not subsequently consummated in writing as
required hereby.
3. The President (Chief) and Secretary of the Tribe, as the occasion may arise, and
when authorized and directed by the Council, may borrow money from any
individual, corporation, insurance and banking institution, and to execute such
notes or other documents as may be necessary or proper to evidence such loan and
to secure the payment thereof, from time to time, and to pledge and assign to such
individual or corporation to secure any such indebtedness, and to do such other
acts as may be necessary to properly secure the person or institution from whom
such money may be borrowed.
4. The President (Chief), Vice President (Vice Chief) and Secretary are also
authorized to accept warranty deeds, loan deeds, security deeds, mortgages, bills of
sales, to secure debt, and conditional sales agreements on behalf of the Tribe and in
connection with any and all of the objects of the business of the Tribe, with prior

Council approval. The documents and types of conveyances above are some
examples of acceptable items but does not limit, in any way, the acceptance of
other types, with prior approval from the Council.
5. The Santa Rosa County Creek Indian Tribe, Inc. is organized exclusively for
charitable, religious, educational, or scientific purposes, including for such
purposes, the making of distributions to organizations that qualify as exempt
organizations under section 501(c)(3) of the Internal Revenue Code, or
corresponding section of any future Federal Tax Code.
6. Accordingly, should this Tribe ever disband or be dissolved, all funds and assets
shall be distributed to another non-profit organization(s) as deemed acceptable by
the majority vote of the Council in force at the time of such occurrence.
7. The Council shall have the power to admit and remove Members of the Tribe in
such manner, subject to such qualifications, and upon such terms and conditions
and with such rights as may be provided for in the By-Laws of the Tribe.

ARTICLE X. COMMITTEES

A. Standing committees shall be designated, directed and approved by the Council. These
standing committees are the nucleus of the communication network through which
members are to be kept informed of the items and issues that come to the attention of the
Council.
B. Chairpersons of the committees shall be members of the Tribe in good standing and shall
be appointed by the Council.
C. A committee report shall be given at each Tribal meeting.
D. All committee members shall be current Tribe Members in good standing prior to serving
on any committee.
E. Committees of the Tribe and roles of each committee are as follows:
1. Planning Committee
2. Cultural/Heritage Committee
3. Education Committee
4. Audit Committee:
a. An audit committee shall be appointed by the Tribal Council to audit the
financial records of the Tribe annually by April 1st of the New Year and report
the findings to the Tribal Council.

5. Pow Wow Committee
6. Constitution and By-Laws Committee

7. Dance Committee
8. Grants Committee
9. Ad-Hoc Committee
a. Ad-Hoc Committee members shall be appointed by the Council.
b. Ad Hoc committees appointed by the Tribal Council will be active for a one
year period or until the assigned task has been completed.
c. Non-Tribal Members may serve as a consultant but, shall not be deemed to be a
committee member.

ARTICLE XI. GOVERNMENT

The laws of the Tribe shall consist of the Constitution and Bylaws, Robert’s Rules of Order, and
any additional regulations approved by vote of the Council.

ARTICLE XII. AMENDMENT OF BY-LAWS

The By-Laws of the Tribe may be altered, amended or repealed and new By-Laws be adopted,
only by the affirmative vote of a majority of the Members of the Council.

Revised 3/26/2018

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The Santa Rosa County Creek Indian Tribe Inc.
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